Most building tools are built to record. Ours is built to prove. The idea came from a real audit of a residential tower with years of scattered receipts and no tool that kept every rial documented.
Nothing is deleted
No financial record (charge, payment, expense or transfer) is ever deleted. Mistakes are voided with a reason, and the voided record, the reason, the user and the time all remain visible.
Full audit log
Every action, from submitting a receipt to approving a payment or changing a charge formula, is logged: who did what, and when.
Receipts and payments
- Residents upload receipt photos from their phones and tag the payment purpose.
- Management reviews and approves or rejects each receipt.
- Approved payments are allocated oldest-first; excess is kept as unit credit.
- Each building's payment methods (card, account, IBAN, payment link) are shown to residents.
Separate funds
Bank accounts, cash, the charge fund, the reserve fund and petty cash (with custodian reports) are tracked separately. Transfers between funds are recorded as transfers, so both sides are visible.
Counterparties and expenses
Staff and contractors (elevator, chiller, gardener and others) have full profiles with contracts and bank details. Every expense links to a counterparty, a payment source and an attached document.
Example
A resident pays 5 million tomans against two open cycles of 3.2 million each. After approval, 3.2 million settles the older cycle and 1.8 million goes to the current one, leaving 1.4 million due. If the receipt later turns out to be a duplicate, it is voided with a reason and the balance is restored, with the full history kept.
Reports and archive
Income vs. expense, funds, receivables aging, budget vs. actual and audit activity, plus a documents archive for invoices, contracts and meeting minutes. See reports.
Historical records
If your building has years of receipts and documents, our team helps import historical records so your books start from a clear, defensible point.
Request a demo or see our solution for auditors.